NRaD TD1064

Writing and Editorial Guidelines

Revision 1

July 1994



(Check the GPO Style Manual for a complete treatment of numerals.)

General Rules

1. Numerals Versus Words

In general, use words for numbers one through nine and numerals for larger numbers.

2. Mixture of Numerals and Words

When a sentence contains 2 or more numbers, and 1 of them is 10 or more, use numerals for each number.

3. Numerals

Use numerals for units of measurement, time, or quantity; lists or compilations of statistical data; and nomenclature of programs or hardware.

4. Arabic Versus Roman

Use Arabic rather than Roman numerals except in special circumstances (e.g., pagination of front matter).

5. Ordinal Numbers

Treat ordinal numbers as you would cardinal numbers. Spell out first through ninth. Use numerals beginning with 10th.

Ordinal numbers may be spelled out in titles of formal publications.

6. Repeating Spelled-Out Numbers as Numerals

Except in legal documents, do not repeat spelled-out numbers as a numeral in parentheses.

not

not

7. Use of Commas

In numbers of two to four digits, run the numerals together.

In numbers of more than four digits, use a comma between each group of three digits.

NOTE: In some cases, a half space can be inserted instead of commas to avoid confusion when the document may be used in foreign countries.

When to spell out numbers

8. Numbers Nine and Under

Spell out numbers below 10 that do not represent precise measurements or are not grouped for comparison with number 10 and above.

9. Number Beginning a Sentence, Title, or Heading

Spell out any number that begins a sentence, title, or heading.

not

Rephrase when possible.

10. Common Fractions

Spell out common fractions and approximate values.

11. Round Numbers

Substitute a word for a part of a large number ending in several zeros.

not

12. Awkward Expressions of Measurements

To avoid awkward expressions of measurement or to save space in tables and figures, add a prefix to the basic unit of measurement.

not

not

13. Zero and One

Spell out the numbers zero and one when the words would be easier to understand than the figures or when the words do not appear with numbers of 10 or more.

but

Use the numerals when the zero and one modify a unit of measurement or time.

but

When to use numerals

14. Numbers 10 and Over

Use a numeral for a single number of 10 or more.

Use numeral for groups of two or more numbers or for related numbers, if any one number is greater than nine.

Use numerals for any numbers, above or below 10, that are followed by units of measurement, time or quantity, or special nomenclature for programs or hardware.

15. Ages

Use numerals.

16. Angular Measurement

Use numerals.

NOTE: Use the word degree in text or its abbreviation deg for angle and temperature readings in figures and tables; always use the degree sign for latitude/longitude values. You may use the degree sign for temperature when necessary to save space.

17. Chemical Formulas

Use numerals for numbers occurring in chemical formulas and in the names of elements and compounds.

18. Dates

Use numerals.

19. Decimal Quantities

Use numerals.

Use a zero as a placeholder when a decimal number is between +1 and -1, except when the measurement is in caliber or when expressing a quantity that cannot exceed unity, such as probability.

but

20. Fractions

Fractions standing alone or followed by of a or of an are generally spelled out.

21. Mathematical Expressions

Use numerals.

22. Money

Use numerals for exact sums and prices.

not

Whole-dollar amounts may be written without added zeros.

23. Names of Programs and Hardware

Follow accepted or specified usage for names of programs and hardware.

not

Use superscript when possible

not

24. Page, Reference, Figure, Table, or Section Numbers

Use numerals for numbers in serial designations.

25. Ratios

Use numerals for ratios.


or

26. Scales

Use numerals for scores and points on a scale.

27. Temperature

Use numerals to express temperature values.

28. Time

Use numerals for measurements of time, including clock time.

When using a 24-hour clock, do not add hours, and do not add a colon.